Oversees entire event lifecycle (venue, contracts, budget, timeline, flow, post-event wrap)

Help lead the charge! You will work alongside our Event Chairs to oversee the donation process, manage procurement teams, and coordinate communications with item winners.

Work with the Auction Lead. Responsible for contacting local businesses and submitting online donation forms to procure items for online, silent, and live auctions.

You will upload photos and descriptions into our auction software, track secured donations and manage donated item storage and complete handoff to auction winners.

You will be responsible for supporting the Procurement Lead with putting together bid sheet clipboards, item displays, and attendee program packets for the live auction.

You will procure dessert donations from parents and local bakeries, manage the display on-site, and coordinate "dessert runners" during our live dessert auction.

you will attend the event and help with carrying out and presenting desserts to be auctioned off during the live event.

Social planners wanted! You will catalog and coordinate community-hosted parties (like grade-level pool parties or parent dinners), set pricing, and follow up with hosts post-auction.

Creative and organized? You will reach out to families in each grade level to collect items in advance and put together beautifully themed gift baskets to be sold at the auction. Coordinate pick up of baskets before auction.

Great for networking! You will reach out to local businesses to secure cash sponsorships or corporate underwriting in exchange for advertising space.

You will act as the bridge between the committee and school faculty, relaying auction details, coordinating grade-level teacher experiences, and handling faculty tickets.

Work with the auction Leads to bring the event’s vision to life. Physically make decorations, style tables, and set up the venue's aesthetic elements.

Capture the memories! Use your photography skills to document the night. Photos will be used for the school yearbook and future event promotions.

Keep lines moving smoothly! You will manage the guest list at arrival, hand out bidding paddles, and oversee final payment processing and item pick-up at the end of the night. Perfect for those who want to be part of the event - but not necessarily attend as a guest.

Foodie friendly. Work with the auction leads. You will serve as the point of contact for food vendors, keep the kitchen timeline on track, and track guest dietary restrictions.

You will coordinate with the DJ or live band, test microphones, manage the projector/slides, and make sure the lighting and sound are spot-on.

Cheers to volunteering! You will solicit alcohol donations, secure the temporary alcohol permit, create a fun themed cocktail, and take inventory before and after the event.

Don't want to stick to one spot? Floaters step in wherever needed

Short on time but want to help? Join the heavy-lifting squad! Help move tables and hang decor before the event, or help pack up and clean the venue right after it ends.

Coordinates with the ticketing or registration team to ensure table numbers and guest name cards match the seating chart.

Assists Event Lead in all aspects listed below, including on site execution. Event management experience suggested. Event lead oversees the following: Securing venue, vendors, vendor management (including contracts and payments), alcohol permits, floor plans, timeline, budget management, event flow, load in, on site event and vendor management, load out, clean up. Post Event: recap, finalize budget, collect and distribute event photos, vendor payments, prepare folder for following year.