The Walkathon Chair leads the Walkathon Committee and its volunteers. This position is ideal for anyone with event planning or project management experience, or someone with a willingness to help make this event fun for all our families and to raise money that goes directly to BESCA-funded programs. The position starts in the spring/summer.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read WAT chair/lead job description for details.

The lead and team of volunteers will be positioning booths, tents, electrical connections, tables and chairs for the event. The Friday afternoon/evening and Saturday early morning before the event: set up booths, tents, tables, and chairs following a provided site map. The lead stays on-site during the entire event (Saturday) to help with any changes or issues. After the event, oversee and participate in the break down and return of all set-up items back in the shed in an organized fashion.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Blacktop Lead Set Up/Breakdown Lead job description for more details.

The lead works together with with the Art@Booksin Lead, and the VP of Volunteers. The lead will ensure that all supplies needed to create room banners are available to room parent volunteers, such as poster board, construction paper, theme related images/templates, etc. Offer guidance and training to room parents to assemble and laminate the banner so that they are a consistent size and tied to the WAT theme. This lead also supports the team that hangs up the banners early morning the day of the event. They coordinate with the Art@Booksin team to ensure that time and space are available in the ART Room for banner assembly, and not conflicting with student Art Classes. We ask room parents to have banners completed two weeks prior to Walkathon Event Date. This gives the Poster team time to ensure posters have grommets, and all classrooms are accounted for in time for the event.

This position will Shadow/Trainee the current lead to take over or co-lead next event. Please see he Classroom Banner Lead job description for details

The lead(s) will be responsible for sourcing and purchasing materials (colored hair spray, glitter, drapes, tatoos, etc.), recruit, train, and help schedule volunteers prior to and the day of the event. All expenses are reimbursed. The day of walkathon, the lead(s) will be on site for the entire event to set up the booth, organize supplies, supervise/train adult and youth volunteers, manage supplies throughout the day, break down the booth, inventory any leftover supplies, and put in the storage shed. When purchasing supplies you may work with the incentive prize leads to purchase items in bulk. Manage volunteers and supplies throughout the day, and be responsible for clean up after the event.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Crazy Hair & Temporary Tattoos Lead job description for more details.

Leads will be responsible for sourcing and purchasing materials (face paint, stencils, brushes, drapes, etc.), recruit, train, and help schedule volunteers prior to and the day of the event. All expenses are reimbursed. The day of walkathon, the lead(s) will be on site for the entire event to set up the booth, organize supplies, supervise/train adult and youth volunteers, manage supplies throughout the day, break down the booth, confirm volunteer shift coverage, inventory any leftover supplies, and put in the storage shed. When purchasing supplies you may work with the incentive prize leads to purchase items in bulk, manage volunteers and supplies throughout the day, and be responsible for clean up after the event.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Face Painting Lead job description for more details.

The lead and team of volunteers will create Walkathon-themed decorations around the course and on the blacktop. This position begins in late July early August with planning once told what the walkathon theme is. Recruit volunteers with some creative and artistic aspirations to help create the field decor such as, tunnel, backstop art, field art, etc. Purchase and find all supplies needed to construct, hang, and secure decorations. All expenses are reimbursed. Put up field decorations the Friday before the event and early morning day of event (Saturday). After the event (Saturday afternoon), oversee volunteers to take down all decor and return the field to its normal state after the Walkathon is completed.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Field Decorations Lead job description for more details.

Lead is in charge of the walking course / field. Organize the field set up day before the event and break down after the event. You will solicit a committee and do any training prior to the event. Some set up responsibilities are, but not limited to, map out walk track, set up fencing, tables, chairs, speakers, music, mark off various spots on field (i.e. family pop up tent area, designated water areas, etc), and more. After the event you and your committee will break everything down and organize it in the BESCA shed.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Field Set Up Lead job description for more details.

Lead is responsible for sourcing and purchasing needed items prior to the event. On the day of the walkathon, you will set up the first aid booth, organize supplies, supervise/train adult volunteers, manage supplies throughout the day, confirm volunteer shift coverage, break down the booth, inventory any left over supplies, and put in the BESCA storage shed. All expenses are reimbursed.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the First Aid Lead job description for more details.

The Food Truck Lead is responsible for contacting and booking food trucks and ensuring they have gone through Facilitron. The lead will need to be in close contact with the booked food trucks leading up to and just before the event to remind them of the event. The lead will also be there to meet the food trucks the day of the event and check in with them throughout the event.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Food Truck Lead job description for more information.

The Fun With Friends (FWF) Lead is part of the Silent Auction team and reports to the VP of Fundraising. This role coordinates all the donations for FWF and works with the auction team to input into Silent Auction Pro so that attendees of the WAT can purchase tickets for their preferred event(s). The FWF lead will follow up with the asker committee, solicit events and donations, and follow up with donors to solicit all necessary information for their event.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Fun With Friends Lead job description for more details.

This person will work with the principal, student council advisors, student council members, and teachers to get the students excited and informed about the Walkathon. Prep involves writing a script and working with the students and teachers to make a fun presentation. This will be during a school assembly a few weeks prior to walkathon. You will need to be available during the school day for this position.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Kick Off Assembly Lead job description for more details.

Lead will be in charge of checking the current (special) hole punchers and obtaining any more needed, as well as recruit volunteers prior to the event. You will train the volunteers on lap card punching during the WAT event prior to their shifts. This lead will be on-site throughout the event to check in with volunteers and address any issues.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Lap Card Puncher Lead job description for more details,

This position is in charge of ordering, organizing, pricing, and selling Booksin clothing and merchandise. Booksin merchandise is stored in the BESCA shed. Prior to the WAT event, you will need a thorough inventory of the items, so that they can be set up in the point-of-sale (POS) system. At the WAT event, you will train, schedule and organize volunteers to work the day of the event. You will help with set up, clean up and storage of any left over items. This lead will be on-site throughout the event to check in throughout the day and address any issues. Time commitment varies. Prior to WAT, inventory management will be at the discretion of this lead. If new or replenishment of items is needed, then 3 months before the event, you will need to order merchandise through the vendor. The day of the WAT expect to be there from dawn to dusk.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Marketplace Clothing & Merchandise Lead job description for more details

Lead is in charge of organizing volunteers, purchasing food and drink prior to the event to be sold at the Walkathon. All expenses are reimbursed. Work with the ticket sales and food prize leads. Train, schedule and organize volunteers to work the day of the event and clean up and store any left over items. This lead will be on-site throughout the event to check in and address any issues.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Marketplace Food Lead job description for more details.

The lead is responsible for running the student food prizes booth. Students earn food prizes for the # of miles walked. The lead will order and prep all food and supplies prior to Walkathon. All expenses are reimbursed. The booth lead is responsible for identifying the # of volunteers needed to run the station and train as needed. Grilling of hot dogs is part of the job. This lead will be on-site throughout the event to check in and address any issues.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Mileage Food Prize Lead job description for more details

The lead is responsible for determining the mileage incentive prizes students earn for walking during the walkathon. Students earn non-food prizes for the # of miles walked, typically these are related to the theme of the event. All expenses are reimbursed. The lead will order the quantities required to fulfill the prizes at each mileage goal throughout the day (based on averages of prior years). The non-food prize lead works closely with Prize Distribution lead.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Incentive Prizes Purchasing Lead job description for more details.

The lead is responsible for running the student mileage non-food incentive prizes booth. Students earn prizes for the # of miles walked. The booth leads are responsible for identifying the # of volunteers needed to run the station and train as needed. This lead will be on-site throughout the event to check in and address any issues.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Incentive Prize Booth Day of Lead job description for more details.

Prior to the event, the lead will purchase lanyards for all lap cards, obtain lap card boxes for each class, and sort all provided lap cards by class/teacher. All expenses are reimbursed. On the day of the event, the lead arrives at 7 am to help set up the registration booth, put up signage, explain to teachers and parent volunteers their job. Once all walkers are registered and checked in the booth will be broken down. Lead will collect all boxes, unclaimed lap cards, etc. and put in the BESCA shed. The Lead is on-site throughout the event to assist volunteers, ensure shifts are covered, replenish any supplies, and close up booth.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Registration Lead job description for more details.

Oversee the Silent Auction Asker Committee, recruit volunteers, distribute sections of former donor lists to volunteers, collect donations, and provide guidance and assistance. Assist in contacting new and former donors via email and phone and ask them to donate goods, gift certificates, services, etc. May be required to pick up the item as well. Help create gift baskets, packages. Create and manage the online auction through Silent Auction Pro. Oversee the set up and take down of the Silent Auction area on the blacktop. With help of volunteers, distribute the items to the winning bidders after the auction closes. The job starts in the summer each year.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Silent Auction Lead job description for more details.

Help create and manage the sponsorship team. Assign businesses to team members, share the spreadsheet with the team, explain how the sponsorship process works. Work with Walkthon Lead to modify sponsorship levels if necessary. Manage sponsorship spreadsheet. Update spreadsheet as sponsorship receipts come in. Email businesses upon receipt of funds to confirm. Reach out to new businesses regarding sponsorship. Enter information into Silent AuctionPro for tracking purposes. Secure contact for the banner and t-shirt logos, confirm logo has been sent, give checks to treasurer as they come in, gets free t-shirts to the sponsors. Send thank you emails to sponsors after Walkathon. The job starts in the summer each year and is finished a few weeks prior to the event.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Sponsorship Lead job description for more details.

Work with the Sponsorship Lead to gather logos of specific sponsors. 8-12 hours of work to collect, design and coordinate printing and installation of the banners on designated days. You will have volunteers to help. Work starts 6 weeks before the Walkathon date. Create press-ready files for sponsorship banners, coordinate printing and delivery. Create a press-ready file in one-color with a composite of specific sponsors' logos, which will be used as the imprint on the back of the walkathon shirt. Help resize logos as needed for web use. You will also lead the set up and clean up of the banners before and after the event. Graphic design experience is a plus.

The Shadow/Trainee will work with the current lead to take over for the following year. Please read the Sponsorship Banners and T-shirt Logo Design job description for more details.

The Teacher Fun Drawing (TFD) Lead coordinates with teachers, principal, and assistant principal to secure their donated experience to the drawing. You will send out a request form to teachers after Back to School night, provide information and text to ther VP of Technology to put on the website, create/update flyer to distribute to all families through classroom take home folders, host a few ticket booths after school and during the Walkathon event. Follow up with winning ticket winners after Walkathon event.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Teacher Fun Drawing job description for more details.

The Lead is responsible for the sales of tickets for various walkathon booths. For example: the crazy hair booth, temporary tattoos, hot dogs and other food sales, etc. Oversee ticket sales before the event and volunteers at the Walkathon. This lead will be on-site during the walkathon to check any needs or issues.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Ticket Sales Lead job description for more details.

This position usually starts in the spring of the prior school year to work with the incoming WAT lead and design team to pick a shirt color and theme. Lead works with the vendor to order the first round of t-shirts for school staff, BESCA board members/leads and WAT leads. The first round of t-shirts is delivered prior to the start of the school year so that the afore mentioned people can wear their shirts the first days of school and every Friday until walkathon occurs. Lead works with the VP of Technology, VP of communication, Sponsorship Logo Lead and WAT chair to obtain sizes and quantities for final order. This does include messaging to all families of Booksin students to obtain the correct shirt size for each student. Order includes the online sales, the sponsors free T-shirt and a free t-shirt for every current Booksin student. Lead is responsible for communicating with the vendor the designs for the front and the back of the shirt and ensuring the entire team stays on the deadlines. The Lead is responsible for receiving, folding, sorting all the shirts and bundling orders per student, per class and delivering to teachers' rooms during the week before walkathon. The lead will host a shirt swap table after school on Thursday prior to walkathon and at the walkathon for students to exchange t-shirt sizes. It is helpful if this person is comfortable with spreadsheets and pivot tables. All expenses are reimbursed.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the T-Shirt Distribution Lead job description for more details.

Design the main logo that captures the theme of the Walkathon and will go on the front of the t-shirts (along with other locations: Web site, posters, and more). This position starts once the walkathon theme is selected, usually June or July. Using the t-shirt color and WAT theme you will create the main logo. Graphic design experience and design software (i.e. Adobe Illustrator, etc.) is a huge plus. You will work with the WAT lead, the printer, the t-shirt ordering/distribution lead and adhere to the deadlines and timeline. The logo is to be finalized by July and may require revisions prior to the second t-shirt run. All logos should be full color and black and white in the following styles: Adobe Illustrator, jpg, pdf, gif. Maintain and archive the logos on the Google Drive.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the T-Shirt Logo Design Lead job description for more details.

This position is filled by the VP of Volunteers. The lead will set up & break down the Volunteer Check in/out booth the day of the WAT event. They will recruit volunteers to help throughout the day. Adults and Youth volunteers must check in and out, be given their volunteer tags, and be instructed where to go and who to find for their job that day. Youth volunteers will need their community hours forms filled out and signed. Coordinate with the Youth Volunteer Lead. This lead is on-site the entire event.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Volunteer Registration Lead job description for more details.

Manage the setup of a City Water Filter at the water booth. Insure they are available the date of the event, coordinate with the contact arrival time, set up location, and whatever else is needed Purchase disposable cups. All expenses are reimbursed. Oversee volunteers who will be working at this station. Check in throughout the day of the event and address any issues.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Water Station Lead job description for more details.

This lead is in charge of coordinating with the middle and high school volunteer contacts, getting them the info and paperwork needed the youth to volunteer for this event. The lead will train adult volunteers on how to sign their volunteer paperwork so that they are able to get school volunteer credit. Recruit volunteers to check youth volunteers in and out and coordinate adult supervisors as needed. This lead is on-site at the event all day to help and handle any issues. Coordinate with the VP of Volunteers.

The Shadow/Trainee will work with the current lead to take over for the next event(s). Please read the Youth Volunteers Lead job description for more details.

Members of the BESCA Board that will work with the Walkathon teams in various capacities.