Bugbee Party & Auction

This is Bugbee's largest fundraising event with a dual purpose of fundraising and bringing together the parent community for a night without the kids! It is an event that takes a collaborative leadership team and many "helpers" pitching in. Please see the details of each committee position below. There is absolutely a role you can fill! NEXT MEETING: Wednesday, October 18, 9:00am at Panera Bishops Corner.

Positions (1/8 filled)

Chair - Auction Signed Up: 0 / 2

The primary purpose of the Auction Chair is - to maintain the schedule, including setting meetings - to oversee the event budget and keep PTO Co-Presidents and VP Fundraising in the loop - to support the other committee Leads - recruit and assign additional committee volunteers as needed Please sign up if you like keeping things organized and "play well" with others! Better yet, bring a friend and share the job.
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Bugbee Donations Lead - Teacher and Staff Items Signed Up: 0 / 2

This position is responsible for communicating with Bugbee staff and preparing staff and school sponsored items for the auction, including: - clarifying item descriptions with staff - communicating all item details to the Auctria Lead prior to the event - in-school "lotteries" for oversubscribed events - connecting auction winners to the staff contact for each item
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Donations Lead - Local Businesses Signed Up: 0 / 2

This position takes the lead on soliciting donations from our local businesses. Donations Lead - creates the solicitation schedule, - updates and distributes the solicitation documents - assigns "territory" to "on-the-ground" donations solicitation volunteers - and follows up to ensure timely collection and submission of donations to "Auctria" Lead
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Auctria Lead Signed Up: 1 / 2

The Auctria Lead keeps the donor, item, guest, and expense information current in Auctria and works the event.
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Party Lead Signed Up: 0 / 2

The Party Planner plans... the party! This includes: - securing the venue - securing food donations or catering - generating all site and vendor contracts for PTO Co-President and Treasurer approval - planning/ordering all decor - managing the team of volunteers who set up prior to the event and work the party - securing and preparing our Live Auction MC
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Marketing Lead Signed Up: 0 / 2

This position manages the communications to Bugbee staff and families and -- working together with the other Leads -- all supporting virtual and paper documents including: - save the date - invitations - auction preview - auction program - night-of signage and displays
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Raffle Lead Signed Up: 2 / 2

This position runs our raffle baskets from start to finish, including: - soliciting basket items - licensing and compliance with CT gaming statutes - raffle ticket sales - raffle drawings - raffle documenting and recording per CT statutes

Volunteer - Auction Committee Signed Up: 1 / 30

Ready to help, and feeling flexible? (or tentative...?) Please join us for the committee meetings and we will find the right fit for you!
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