Halloween Carnival Parent Volunteers
Fri, Oct 25 3:30pm - Sat, Oct 26 4:00pm
Chadbourne Elementary

We need parent volunteers for various activities for Halloween Carnival.  Please sign up for any of the slots below. Without your help, we cannot make this event successful.   

You can contact any of the following leaders to get more information:

Priyanka Gajanur and Manisha Baliga - Sponsor Leads
Priyanka Gajanur - Boo Bucks Lead
Marina Gasanova - Games Lead
Xiaolan Ba and Latha Shieh - Raffle Tickets leads
Ankita Kukreja - Decorations Lead

Of course, you can reach out to Ms. Pedrotti, Ms. Trudy, Ms. Tammi Viegas and teachers as well

Thank you

 


Jobs

Volunteer coordinator Signed Up: 1 / 2

Fri, Oct 25 3:30pm-4:30pm
There will be high school students coming to help decorations and setup. Check whether the student signed in signup genius and they got the parent signed the form. Then sign them in, otherwise, enter their details into the excel sheet.
Sign up

Decorations/Setup Signed Up: 1 / 10

Fri, Oct 25 3:30pm-4:30pm
Help Ankita Kukreja - Decorations Lead
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Decorations/Setup Signed Up: 0 / 10

Fri, Oct 25 4:30pm-5:30pm
Help Ankita Kukreja - Decorations Lead
Sign up

Decorations/Setup Signed Up: 2 / 10

Fri, Oct 25 5:30pm-6:30pm
Help Ankita Kukreja - Decorations Lead
Sign up

Volunteer coordinator Signed Up: 0 / 2

Fri, Oct 25 5:30pm-6:30pm
Sign the service hour form after verifying their name and parent signature information from the excel sheet.
Sign up

Games Table setup Signed Up: 1 / 5

Sat, Oct 26 8:00am-10:00am
Help Marina Gasanova - Games Lead We need to bring tables from many place to the ground to set up games
Sign up

Decoration Signed Up: 0 / 5

Sat, Oct 26 8:00am-10:00am
Help Ankita Kukreja - Decorations Lead
Sign up

Music/PA setup Signed Up: 1 / 1

Sat, Oct 26 8:00am-10:00am
Move the school music system to the ground and secure the power cable with a tape to the ground. Connect to the music system and mike and speakers.

Help at Will-Call - Shift 1 Signed Up: 1 / 4

Sat, Oct 26 9:45am-11:45am
Verify the name with the order excel sheet. Give a wrist band and a trick or treat bag. If the parents are buying a raffle ticket then make sure to enter the raffle ticket number, phone number, and name on the excel sheet. Give one portion to the parents and the other half goes to the raffle drum. A volunteer from the raffle drum will come and pick up the new raffle tickets periodically. We need one pair of volunteers for will call and another set for cash purchase
Sign up

Help at Will-Call - Shift 2 Signed Up: 0 / 4

Sat, Oct 26 11:45am-1:45pm
Verify the name with the order excel sheet. Give a wrist band and a trick or treat bag. If the parents are buying a raffle ticket then make sure to enter the raffle ticket number, phone number, and name on the excel sheet. Give one portion to the parents and the other half goes to the raffle drum. A volunteer from the raffle drum will come and pick up the new raffle tickets periodically. We need one pair of volunteers for will call and another set for cash purchase
Sign up

Volunteer Coordination - Shift 1 Signed Up: 0 / 3

Sat, Oct 26 9:45am-12:00pm
1. Verify the high school volunteer is registered and submitted the parent signature form. 2. Assign that volunteer to a game. Assign two volunteers to one game. Preferably one 6th grade volunteer and one high school volunteer. 3. After they are done with their shift, make sure to sign their service hours 4. Make sure no game is left unattended. The volunteer should leave the game only after the next shift volunteer assigned to that game
Sign up

Volunteer Coordination - Shift 2 Signed Up: 0 / 3

Sat, Oct 26 12:00pm-2:15pm
1. Verify the high school volunteer is registered and submitted the parent signature form. 2. Assign that volunteer to a game. Assign two volunteers to one game. Preferably one 6th grade volunteer and one high school volunteer. 3. After they are done with their shift, make sure to sign their service hours 4. Make sure no game is left unattended. The volunteer should leave the game only after the next shift volunteer assigned to that game
Sign up

Coordinate Candy Refills Signed Up: 2 / 2

Sat, Oct 26 10:00am-12:00pm
Candy must be refilled periodically. There will be two volunteers at each game. One person from the game should bring the empty candy bucket to the candy co-ordinator. The handy coordinator should give a filled candy bucket to the volunteer. Do not give candy without exchanging the candy bucket.

Coordinate Candy Refills Signed Up: 0 / 2

Sat, Oct 26 12:00pm-2:00pm
Candy must be refilled periodically. There will be two volunteers at each game. One person from the game should bring the empty candy bucket to the candy co-ordinator. The handy coordinator should give a filled candy bucket to the volunteer. Do not give candy without exchanging the candy bucket.
Sign up

Coordinate Boo Bucks Signed Up: 1 / 2

Sat, Oct 26 10:00am-12:00pm
There will be two volunteers at each game. Once a game ran out of boo bucks, one of the volunteers should get the boo bucks from the boo bucks coordinator Remind them to give one boo buck if the kids win a game otherwise give a candy Reuse the boo buck from the boo bucks booth
Sign up

Coordinate Boo Bucks Signed Up: 0 / 2

Sat, Oct 26 12:00pm-2:00pm
There will be two volunteers at each game. Once a game ran out of boo bucks, one of the volunteers should get the boo bucks from the boo bucks coordinator Remind them to give one boo buck if the kids win a game otherwise give a candy Reuse the boo buck from the boo bucks booth
Sign up

Boo Buck Booth coordinator Signed Up: 3 / 6

Sat, Oct 26 10:00am-12:00pm
Help Priyanka Gajanur - Boo Bucks Lead There will different prize for 2,5,10,15 boo bucks. The print out of the prizes will be given to the coordinator. When kids come to exchange the boo bucks with prizes, help them to find their choice of toys. Reuse the collected boo bucks with the boo bucks coordinator
Sign up

Boo Buck Booth coordinator Signed Up: 1 / 6

Sat, Oct 26 12:00pm-2:00pm
Help Priyanka Gajanur - Boo Bucks Lead There will different prize for 2,5,10,15 boo bucks. The print out of the prizes will be given to the coordinator. When kids come to exchange the boo bucks with prizes, help them to find their choice of toys. Reuse the collected boo bucks with the boo bucks coordinator
Sign up

Games coordinator Signed Up: 0 / 5

Sat, Oct 26 10:00am-12:00pm
Help Marina Gasanova - Games Lead
Sign up

Games coordinator Signed Up: 0 / 5

Sat, Oct 26 12:00pm-2:00pm
Help Marina Gasanova - Games Lead
Sign up

Cleanup Signed Up: 1 / 15

Sat, Oct 26 2:00pm-4:00pm
Help Priyanka Gajanur - Boo Bucks Lead to clean up the booth and move the items to the shed Marina Gasanova - Game Lead to clean up the games and move the items to the shed Ankita Kukreja - Decorations Lead to clean up the decorations and move the items to the shed Move all the tables back to the same room as before Organize the games in the shed
Sign up

Cake Walk coordinator Signed Up: 1 / 4

Sat, Oct 26 10:00am-12:00pm
Cakewalk happens in a constant interval throughout the carnival. Organize the game, announce, play music and hand out the cake to the winner.
Sign up

Cake Walk coordinator Signed Up: 1 / 4

Sat, Oct 26 12:00pm-2:00pm
Cakewalk happens in a constant interval throughout the carnival. Organize the game, announce, play music and hand out the cake to the winner.
Sign up

Trick-or-Treat parade coordinator Signed Up: 1 / 1

Sat, Oct 26 12:15pm-1:15pm
Give candies to the teachers in the parade rooms. Guide the parade in the right direction. After the parade is done, collect all the candy bowls from the classroom. Inform me once the parade is complete and classrooms are ready to be closed.

Raffle Coordinator Signed Up: 0 / 2

Sat, Oct 26 10:00am-12:00pm
Periodically say every 15 minutes shuffle the raffle drum thoroughly, find a kid nearby and ask them to pick up a raffle ticket with their eyes closed. Check the raffle ticket number from an excel sheet. Announce the winner. If the winner comes to the raffle place, ask them to show the email receipt. In the email receipt raffle number matches with the winning ticket, then hand over the prize to them with a drum roll. Make sure to note the winning number and the winner information on the excel sheet. Before start shuffling go to the will call and cash booth and get any raffle tickets bought on the day of the event and put it inside the drum. Don't let any parent directly put any raffle ticket on the drum.
Sign up

Raffle Coordinator Signed Up: 1 / 2

Sat, Oct 26 12:00pm-2:00pm
Periodically say every 15 minutes shuffle the raffle drum thoroughly, find a kid nearby and ask them to pick up a raffle ticket with their eyes closed. Check the raffle ticket number from an excel sheet. Announce the winner. If the winner comes to the raffle place, ask them to show the email receipt. In the email receipt raffle number matches with the winning ticket, then hand over the prize to them with a drum roll. Make sure to note the winning number and the winner information on the excel sheet. Before start shuffling go to the will call and cash booth and get any raffle tickets bought on the day of the event and put it inside the drum. Don't let any parent directly put any raffle ticket on the drum.
Sign up

Food and Drink Coordinator Signed Up: 0 / 2

Sat, Oct 26 11:30am-1:30pm
Sell Drinks like for $1 Manage Pizza
Sign up

Collect Pizza and Drink from Costco Signed Up: 0 / 1

Sat, Oct 26 10:15am-11:15am
Order and collect Pizza Buy Drinks from Costco
Sign up