2020 FMS GALA Planning Committee

SAVE THE DATE.  We are looking for volunteers for the FMS Gala 2020 on  Saturday, March 7th, 2020. 

 
 
 

Positions (3/19 filled)

Committee Chair Signed Up: 2 / 2

Auction/Sponsorship Chair Signed Up: 2 / 2

Online Communications Signed Up: 0 / 2

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Sponsorship Solicitation Signed Up: 0 / 10

Contact businesses to purchase ads, in program booklet, event poster
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Live Auction Solicitation Signed Up: 0 / 10

Contact previous donors for donations, Work with donors to write description/restrictions, Create redemption certificates, Confirm receipt of donations and Record donation and details/pictures into auction SW
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Online Auction Solicitation Signed Up: 0 / 10

Submit online donation requests, Submit letter mailing donation requests, Record donation and details/pictures into auction website, Confirm receipt of donations and Store donations
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Gala Program Signed Up: 0 / 3

Collect logos, auction item descriptions, etc.
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Auction Back Office Prep Signed Up: 0 / 4

Mail merge bid sheets and submit to printers, Print All Gift Certificates and Redemption Certificates, Mail merge and print labels for manila envelopes, Stuff all online and live auction manila envelopes and Print Fund A Need and Live Auction Recording Sheets (3-4 sets)
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AV Crew Signed Up: 2 / 5

Audio Visual Prep - Promo Video, Live Auction Videos, Screens for the Lobby at the Hotel (Check-in & Lobby) & Day of Event Prep
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Gala Set Up Team (Friday Night) Signed Up: 0 / 10

Set up on Friday Night before the event..
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Gala Set up Team Signed Up: 0 / 10

Help set up tables, centerpieces, Bring programs, name tags, and centerpieces, etc.
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Gala back office support Signed Up: 0 / 6

Prepare Name Tags-code for food selection and Prepare Bid Paddles
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Gala Clean Up Team Signed Up: 0 / 10

Help Clean-up and load items into cars
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Volunteer Coordinator - Day Of Event Signed Up: 1 / 1

Help manage volunteers and make sure they know their assigned roles on day of event

Registration - Day of Event Signed Up: 0 / 6

Check-in guests and provide name tags/programs/any prepaids
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Auction Spotters - Day Of Event Signed Up: 0 / 6

Signal to Auctioneer when paddles are raised
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Auction Recorders - Day Of Event Signed Up: 0 / 4

Record all Live Auction Bids, Record all Fund A Need Bids and 1 Recorder to Reconcile the three bid sheets
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Check Out Team - Day Of Event Signed Up: 0 / 8

Check-out guests, Collect Payment and 2-3 people to help pull the winning envelopes
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Miscellaneous Signed Up: 0 / 7

Folks interested in helping...
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