PTO Board and Committee Members

Joining the PTO is an awesome way for you to share your skills, have your voice heard, show that you care, and have FUN while doing good! When parents are connected to the school, children benefit!

There are so many ways for you to get involved in the PTO! Whether you want to be a member of the Executive Board, or fill a Committee Member role, we have many different ways you can volunteer that will fit into your busy schedule!

Positions (6/12 filled)

Director Signed Up: 1 / 1

- Presides over all general and board meetings - Appoints committee chairs and members - Prepares agenda for meetings - Establishes special committees as needed and coordinates the work of the board members, committee chairs, and activities - Co-signs checks with Co-Treasurers - Signs all official correspondence - Prepares newsletters and other correspondence (which may need approval by the Principal) - Works closely with the Principal, Co-Treasurers, and other Board members to review the budget and define the budget and fundraising goals for the year - Delivers speeches on various occasions, such as, Community Gathering, Back to School Night, etc.

Treasurer Signed Up: 0 / 1

- Prepares the annual budget for approval by the Executive Board and general members - Receives all monies on behalf of the PTO - Deposits monies in the name of the PTO in a bank approved by the Executive Board, as receives and retains a copy of the deposit slips for any deposits made - Disburses monies as described in the By-laws - Keeps an accurate record of the receipts, disbursements, and any other financial transactions of the PTO shared folder, which is a permanent record of this PTO - Prepares a financial report for each meeting, and, at any other time as requested by the PTO - Must have an assistant counting the receipts and monies from all fundraising activities - Submits all books and records for auditing by the Auditor and as directed by the Board - Responsible for filling out and forwarding all necessary forms required for insurance and for the filing of all tax returns and any other forms as required by governmental agencies
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Fundraising Coordinator Signed Up: 1 / 1

- Organizes and promotes member participation for all fundraising programs and events like Direct Donations, the Fun Run, and any other fundraisers that may be required - Assumes the responsibility of the Co-Directors in their absence or resignation, and assists Co-Directors with all fundraising efforts as requested

Auditor Signed Up: 0 / 1

- Audits the books and records of the Co-Treasurers with the final audit to be complete by August 15th - Audits the books and budget reports upon the resignation of the Co-Treasurers - This role can be done remotely
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Secretary Signed Up: 2 / 2

- Takes detailed Meeting Minutes and attendance for all PTO meetings - Types and e-mails minutes to the Executive Board for their review and editing prior to the next meeting - E-mails final copy to the Board, teacher, and Principal - Maintains a folder with copies of the minutes, agendas, budget, and any other guest presenter’s handout materials from each meeting, as well as, a current copy of the by-laws - Prepares other correspondence (including Thank You Notes and invitations) - Prepares a list of unfinished business for the Co-Directors - A computer is required for this position

Membership Coordinator Signed Up: 2 / 2

- Promotes parents and student participation in both the PTO and PTO events - Promotes sign-ups to the PTO mailing list - Updates the Board on any enrollment of new registrants - Helps to secure volunteers for events as needed - Helps to secure event chairs as needed

Historian Signed Up: 0 / 1

- Assembles and preserves a record of the activities, achievements, and volunteer hours - Acts as the custodian of records and other materials pertinent to the history of the PTO - Provides Yearbook Committee oversight
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Room Parents Coordinator Signed Up: 1 / 1

The Room Parents Coordinator works closely with the Eaton PTO Executive Board on an ongoing basis during the year. This role requires a couple hours a week at the beginning of the school year, then less than one hour a week on average the remainder of the year. Additional responsibilities included below: -Attend monthly Eaton PTO Executive Board Meeting. -Solicit room parent volunteers at the beginning of the school year. -Set roles, responsibilities, and expectations for room parents. -Provide periodic updates from the Eaton PTO Executive Board directly to the Room Parents, either via email or in person/virtual meetings. -Holding Room Parent Meetings during the school year, as needed.

Corporate Match Coordinator Signed Up: 0 / 1

- Researches and tracks companies that have Corporate Match programs - Works closely with the Co-Treasurers and other Board members to reach corporate match goals - Educates and encourages parents to file for Corporate Match donations - Generates donation receipts for Corporate Match reimbursements
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Hospitality Signed Up: 0 / 1

- Provides refreshments at PTO functions and meetings when necessary - Provides refreshments at special events sponsored by the PTO when necessary - Helps to set up and break down PTO and other special events as needed
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Volunteer Coordinator Signed Up: 0 / 1

- Assists event chairs with volunteer recruitment for PTO functions - Maintains partnerships and recruits local high school community service groups for assistance in PTO events
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Marketing Signed Up: 1 / 1

- Provides publicity material for PTO functions as needed. - Assists other Chairs with publicity materials as needed for their special events. - Manages PTO website, Facebook, Instagram and other web-based communication. Assists Board members and Chairs with their communication efforts, if needed.