- Presides over all general and board meetings - Appoints committee chairs and members - Prepares agenda for meetings - Establishes special committees as needed and coordinates the work of the board members, committee chairs, and activities - Co-signs checks with Co-Treasurers - Signs all official correspondence - Prepares newsletters and other correspondence (which may need approval by the Principal) - Works closely with the Principal, Co-Treasurers, and other Board members to review the budget and define the budget and fundraising goals for the year - Delivers speeches on various occasions, such as, Community Gathering, Back to School Night, etc.

- Prepares the annual budget for approval by the Executive Board and general members - Receives all monies on behalf of the PTO - Deposits monies in the name of the PTO in a bank approved by the Executive Board, as receives and retains a copy of the deposit slips for any deposits made - Disburses monies as described in the By-laws - Keeps an accurate record of the receipts, disbursements, and any other financial transactions of the PTO shared folder, which is a permanent record of this PTO - Prepares a financial report for each meeting, and, at any other time as requested by the PTO - Must have an assistant counting the receipts and monies from all fundraising activities - Submits all books and records for auditing by the Auditor and as directed by the Board - Responsible for filling out and forwarding all necessary forms required for insurance and for the filing of all tax returns and any other forms as required by governmental agencies

- Organizes and promotes member participation for all fundraising programs and events like Direct Donations, the Fun Run, and any other fundraisers that may be required - Assumes the responsibility of the Co-Directors in their absence or resignation, and assists Co-Directors with all fundraising efforts as requested

- Audits the books and records of the Co-Treasurers with the final audit to be complete by August 15th - Audits the books and budget reports upon the resignation of the Co-Treasurers - This role can be done remotely

- Takes detailed Meeting Minutes and attendance for all PTO meetings - Types and e-mails minutes to the Executive Board for their review and editing prior to the next meeting - E-mails final copy to the Board, teacher, and Principal - Maintains a folder with copies of the minutes, agendas, budget, and any other guest presenter’s handout materials from each meeting, as well as, a current copy of the by-laws - Prepares other correspondence (including Thank You Notes and invitations) - Prepares a list of unfinished business for the Co-Directors - A computer is required for this position

- Promotes parents and student participation in both the PTO and PTO events - Promotes sign-ups to the PTO mailing list - Updates the Board on any enrollment of new registrants - Helps to secure volunteers for events as needed - Helps to secure event chairs as needed

- Assembles and preserves a record of the activities, achievements, and volunteer hours - Acts as the custodian of records and other materials pertinent to the history of the PTO - Provides Yearbook Committee oversight

The Room Parents Coordinator works closely with the Eaton PTO Executive Board on an ongoing basis during the year. This role requires a couple hours a week at the beginning of the school year, then less than one hour a week on average the remainder of the year. Additional responsibilities included below: -Attend monthly Eaton PTO Executive Board Meeting. -Solicit room parent volunteers at the beginning of the school year. -Set roles, responsibilities, and expectations for room parents. -Provide periodic updates from the Eaton PTO Executive Board directly to the Room Parents, either via email or in person/virtual meetings. -Holding Room Parent Meetings during the school year, as needed.

- Researches and tracks companies that have Corporate Match programs - Works closely with the Co-Treasurers and other Board members to reach corporate match goals - Educates and encourages parents to file for Corporate Match donations - Generates donation receipts for Corporate Match reimbursements

- Provides refreshments at PTO functions and meetings when necessary - Provides refreshments at special events sponsored by the PTO when necessary - Helps to set up and break down PTO and other special events as needed

- Assists event chairs with volunteer recruitment for PTO functions - Maintains partnerships and recruits local high school community service groups for assistance in PTO events

- Provides publicity material for PTO functions as needed. - Assists other Chairs with publicity materials as needed for their special events. - Manages PTO website, Facebook, Instagram and other web-based communication. Assists Board members and Chairs with their communication efforts, if needed.