Annual Giving Drive 24-25



The HIPS Annual Giving Dive campaign is our largest fundraiser of the year.  It is designed to raise funds to keep all the inspiring and unique programs we have at Hacienda.  

HIPS is completely run by parent volunteers, YOU are HIPS! And we need your support as a volunteer to keep all the amazing programs in our school. Sign-up to be a part of this vital committee. 

 PLEASE NOTE: Some of the positions listed below may change based on committee goals. 


Positions (4/16 filled)

Committee Coordinator Signed Up: 1 / 2

Defines objectives, assigns volunteers to activites and coordinates with the HIPS Board on goals and implementation.
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Brochure Design Signed Up: 1 / 2

Update design of brochure to send to families to explain the Annual Giving Drive, reward tiers and goals.
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Donor Management Signed Up: 1 / 2

Import donations via Konstella into Excel and maintain a master donation spreadsheet. Manually enter check donations into Konstella.
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Company Matching Signed Up: 1 / 1

Manually enter emailed copies of donation matching into the master spreadsheet. Treasurer to use Benevity and other donation portals to ensure all matching is recorded in the master spreadsheet.

Communication Signed Up: 0 / 2

Coordinate messaging and drive updates for FB, Konstella postings, and teacher communications. (weekly during drive)
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Signage Lead Signed Up: 0 / 2

Create/update thermometer poster for front of school, create and hang signage around campus to promote AGD.
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Mr. Weber Challenge Signed Up: 0 / 2

Help coordinate a challenge for Mr. Weber when we meet our overall goal.
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Reward Design Signed Up: 1 / 1

Have graphic design background and want to help design new stickers and shirts? this is the position for you!

Reward Distribution Signed Up: 1 / 2

-Update reward letters, order stickers/logowear if needed and organize printouts of coupons. Lead envelope stuffing team. -Organize reward envelope pickup days or classroom distribution.
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Reward Envelope Stuffing Signed Up: 4 / 4

Stuff envelopes w/ appropriate rewards based on donation levels. Complete by 10/26

Class Reward lead Signed Up: 0 / 1

Organize & set-up rewards for classes that meet participation level. (popsicle & pizza parties in years past).
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Crayfish Party organizer Signed Up: 0 / 1

Contact Science Staff/Weber for approval of dates & key. Figure out how many families can be socially distanced in ODC for each session. Recruit hosts for each party and set-up Konstella signups for qualifying families.
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Crayfish Party Host Signed Up: 2 / 4

Purchase meat and host families in outdoor classroom for crayfish party on selected day (possible dates in late Fall or Spring)
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Reserved Seating lead Signed Up: 0 / 1

Contact families to RSVP for reserved seating at any school performance or event- Konstella groups & sign-up sheets. Maintain list of RSVP and redemptions.
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Principal's Dinner/Event Signed Up: 1 / 1

Plan the Principal's Dinner/Event for Hawk Star recipients. Work with treasurer regarding budget.

Not ready to commit, but tell me more. Signed Up: 4 / 20

Interested but not sure where you would best fit. Need more information? Sign-up here and the HIPS board will reach out. Feel free to reach out to the HIPS board with any questions
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