Spring Fling Planning Committee
March 29, 2025
Calling all Hawkstars - it's time to power up and start planning our Spring Fling Walk-A-Thon. We're looking for leads and committee volunteers to join us on this quest to raise funds and have a blast! This year we've broken the committee down into smaller positions with many that can be done from home.
Our next meeting is set for Monday, January 13th at 6:30pm on Zoom (link below).
Don't Get Lapped - Grab a Committee Spot Now!
Zoom Into the Fun - Meeting Link
Positions (13/23 filled)
Committee Chairs Signed Up: 3 / 3Oversee leads to ensure cohesiveness of event and theme.
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2026 Lead-Shadow Signed Up: 0 / 2Interested in leading SF next year? Some of our key leads are moving on and would love to pass down knowledge for next year.
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SF Logo Design Signed Up: 1 / 1Have a graphic design background? Help design our SF logo to be used on shirts and other SF merch & rewards.
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Shirt Lead Signed Up: 2 / 2Determine shirt order and reach out to local companies for price quotes. Work with logo designer and Sponsorship chair to obtain all logos needed.
Work with tiedye team for shirt order as well.
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Online Pledge Coordinator Signed Up: 1 / 1Manage and oversee online walk-a-thon pledges, work with treasurer to ensure smooth transfer of event totals. Great for at home helpers.
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Reward Lead Signed Up: 0 / 1Organize/order tier reward prizes/parties for qualifying students.
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Tie Dye Lead Signed Up: 1 / 1Oversee tie dye shirt process: inventory and purchase dye and supplies, organize tie dye event, prepare for event booth, etc.
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Sponsorship Coordinator Signed Up: 1 / 1With committee guidance create a sponsorship flyer.
Use existing list to request level sponsorships and donations from local companies and families.
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Flyer Design Signed Up: 1 / 1Work w/in theme to create flyers for backpack distribution, family communication etc.
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Course Design & Set-up Signed Up: 0 / 1Design an engaging track experience.
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Lap Prizes & Medal Lead Signed Up: 0 / 1Work with committee to decide on lap prizes. Order and organize day of distribution.
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Teacher Time & Raffle Coordinator Signed Up: 2 / 2Communicate with teachers and organize teacher time submissions. Contact winners and ensure all prizes are distributed/held. Work with committee to determine other potential raffle items.
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Activity Coordinator Signed Up: 1 / 1Reserve and coordinate inflatable rentals & day of activities with Fun Services or other companies. SF committee will work together to plan day of activities.
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Community Engagement Signed Up: 0 / 1Work with local businesses and community partners to attend SF. (firetrucks, sports mascots, bellgrad, YMCA, karate etc.)
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Donation Lead Signed Up: 0 / 1Help communicate and set-up donation pages. Organize week/day of donations. Reach out to local grocery stores for donations using HIPS provided letter. Bake sale & Drinks
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Sprouts Plant Sale Signed Up: 1 / 1Coordinate with sprouts team for volunteer & day of needs.
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Volunteer Lead Signed Up: 1 / 2Help create volunteer sign-up sheet (copy/edit from last year), export Konstella sheet and organize for easy volunteer checkin. Create communication for local high schools, update/manage google sheet.
Keep track of classroom participation for volunteer rewards.
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Food Lead Signed Up: 1 / 2Reserve food trucks and other on campus food options (BBQ, popcorn, Kona ice etc.) based on committee needs.
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Ticket Sales Lead Signed Up: 1 / 1Work with SF leads & team to create sales pages, set-up day of square, and organize presale envelope team.
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Face Paint Logistics Signed Up: 1 / 1Ensure all HIPS face paint kits are ready, create face paint "menu" for easy student selection/price list, lead set-up of tables day of. Post event - clean, sanitize, and organize the kits (this can be done the weeks after Spring Fling).
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Decor Chair Signed Up: 1 / 1Lead the decor team.
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Decor Team Signed Up: 1 / 4The fun stuff- making themed decor, signs for activities, and cute touches.
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General SF Team Signed Up: 4 / 20Not sure where to help? Sign-up here!
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