Summer of Love Gala Volunteer Sign up
Sat, Nov 4 8:00am-11:30pm
Hoover Elementary
1 day before

Please sign up to help with the event of the year!  It's going to be great and a ton of fun to be part of the organizing team.  We've also got cool t-shirts coming for our volunteers :).


Jobs

Solicitations team Signed Up: 6 / 8

Sat, Nov 4 8:00am-8:30pm
You are tasked with contacting businesses, families, and individuals to make a donation to the auction.
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Food and beverage team Signed Up: 2 / 2

Sat, Nov 4 8:00am-8:30pm
We need a group of people who will help bring beverages to the auction. You will also be responsible for picking up wine glasses and wine from our sponsors. You will also work with the caterers to make sure everything is moving smoothly.

Display and set up team Signed Up: 2 / 10

Sat, Nov 4 2:00pm-8:30pm
This team is in charge of setting up donated items for display at the auction. Arranging the items, descriptions and bid forms.
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Closing auction tables team Signed Up: 0 / 4

Sat, Nov 4 8:30pm-8:30pm
This team is responsible for working together to close auction tables on the night of the auction.
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Decorations team Signed Up: 5 / 6

Sat, Nov 4 2:00pm-8:35pm
You and your team will help transform the auction site into “Summer of Love’. Help make our vision come alive. There will be prep work help need in October and be decorating the day of the event.
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Class baskets team Signed Up: 6 / 18

Sat, Nov 4 2:00pm-8:30pm
We need at least two parents per class to organize, solicit and coordinate gifts from their classroom for child themed gift baskets to be auctioned off. This is a fun project and a great way to meet other parents and use your creativity to expand your theme.
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Sponsorships and ads team Signed Up: 2 / 3

Sat, Nov 4 2:00pm-8:30pm
Help reach out to local businesses to ask for sponsorships to the auction. We offer wonderful of perks and advertising opportunities to businesses who want to support our school and help with our STEAM programs.
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Experiences and parties team Signed Up: 1 / 10

Sat, Nov 4 2:00pm-8:30pm
Do you have a creative idea for a party, activity or events? Please share with our event and parties coordinator and let us know if you would like to host. We are on the hunt for any ideas for adult or children’s parties.
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Data entry team Signed Up: 2 / 4

Sat, Nov 4 2:00pm-8:30pm
You will be responsible for putting auction items into a spreadsheet as they arrived. This job is ongoing from August to November and can be done at your leisure.
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Creative writing and catalog team Signed Up: 2 / 4

Sat, Nov 4 2:00pm-8:30pm
This team is responsible for making auction items come to life. You will use your writing skills and help create great descriptions for items. This description will also be put into our auction catalog.
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Photographers Signed Up: 2 / 4

Sat, Nov 4 6:00pm-10:00pm
Do you like to capture moments? This is a great opportunity to do just that.
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Registration Signed Up: 11 / 12

Sat, Nov 4 6:00pm-8:30pm
This position is in increments of 30 minutes. Help register guests on the day of the event: check them in and present them with their auction package.
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MCs Signed Up: 2 / 2

Sat, Nov 4 11:00pm-11:30pm

Auction runners Signed Up: 0 / 4

Sat, Nov 4 7:30pm-8:30pm
We need people at the auction to help identify bidders.
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Clean up crew Signed Up: 0 / 8

Sat, Nov 4 11:00pm-11:30pm
Think of it as the after party. Stay clean up, chat, reminisce about the party and help us put the event space just as we met it.
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TBD Role but will volunteer Signed Up: 5 / 10

Sat, Nov 4 11:00pm-11:30pm
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Auction Chairs Signed Up: 4 / 4

Sat, Nov 4 11:00pm-11:30pm