PTA Auction Team

The Huff Party and Auction  is Oct 27, 2018. It is our largest fundraising and community event. It takes a lot of work to put the event together. Please consider volunteering to help us with this event. If you would like to shadow this year, to help next year, please let us know. For any questions please contact Lavanya Ramakrishnan lavanya@gmail.com


Positions (10/30 filled)

Committee Chair Signed Up: 1 / 1

Donation Solicitation Volunteers Signed Up: 10 / 10

Volunteers will reach out to business to seek donations through email, phone or in person. We have a list to start from but new additions are always welcome. This is an easy and quick way to contribute to the auction - write some emails while watching TV or drop off some forms while you are out for dinner. You can do as many solicitations you have the time for - every single one counts or you can try and beat our current champions!

Catalog Ad Solicitation Signed Up: 4 / 8

Volunteers will reach out to businesses to seek advertisements for our auction catalog. We have a list to start with. Our volunteer favorite seems to be asking the dentist. We don't recommend doing it during the cleaning!
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Donation Pickup Volunteers Signed Up: 3 / 10

Many of the businesses mail us the donations but some like us to pick it up from them. We need volunteers who will be able to pick up donations from various locations in the area. If you would be willing to spend a few minutes picking up donations on your commute or your scenic drive around the bay, let us know!
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Calendar Coordinator Signed Up: 1 / 1

All the parties and school events can lead to a complex calendar. It requires verification, cross-verification and negotiation to make sure we aren't double booking the Huff calendar. Want to help us with it?

Live Auction Coordinator Signed Up: 0 / 2

We need someone to work with auction leads to identify items for the live auction, coordinating it from the donations to the live event.
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Software Coordinator Signed Up: 3 / 3

We use an auction software that requires maintenance and care. If you are good at tinkering with new software this might be a good easy job to help the team with. The person will need to setup the software for data entry, parent registration and event day logistics.

Decorations and Theme Signed Up: 4 / 4

We need a set of creative parents to help us with identifying themes, buy and order decorations and auction prep material and help with setting up decorations on auction day.

Entertainment Signed Up: 0 / 2

We would like to include some fun games/entertainment/activities at the auction this year. We would love for someone to work with the auction leads and other team members to help come up with ideas, organize them, handle the logistics on auction day.
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Food Signed Up: 0 / 2

We need someone to reach out to caterers, compare costs, coordinate with the rest of the team on the theme and determine the menu and organize and coordinate food setup on auction day
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Computer and Network Setup Signed Up: 2 / 4

We need parents with computer experience to setup the network and computers on event day and help with registration and data entry on event day
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Beverage Planning Signed Up: 2 / 4

Help us find beverage donors for the auction party and get the beverages collected and setup for the Auction Party!
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Classroom and Teacher Donation Coordinators Signed Up: 2 / 3

Each year every grade level parents and teachers donate parties and other things to the auction. We could always use some help here with tracking and coordinating these.
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Parent Donations Coordinator Signed Up: 2 / 4

Each year we have many school-wide parties that parents host and many other generous donations. We need some help here with tracking and coordinating these.
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Raffle Coordinator Signed Up: 0 / 2

Note: If we do not have a volunteer in 2018, we will not have a raffle. The raffle has included the dozen dinners/parking spot/gifts for teachers/staff. Raffle leads will have to help with applying for the license, determining donations for the raffle, advertising the raffle, selling raffle tickets leading upto the auction and on auction day.
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Data Entry Signed Up: 2 / 5

Our 2017 auction catalog had 365 entries but sadly we can't do one entry per day. If you would be willing to help out with data entry of the catalog, we could use the help. It involves everything from copy-pasting descriptions from last year to writing up creative descriptions.
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Catalog Proofing and copy-editing volunteers Signed Up: 4 / 6

Do you have an eye for little details and nitpicking? We need you to help with catalog proofing and copy editing
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Catalog creation volunteers Signed Up: 3 / 4

All our donations and ads are converted into a pdf catalog. Do you have experience in graphic design and want to help us create the catalog?
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Event Promotion: Posters and Signs Signed Up: 1 / 4

We need a variety of signs etc to be created to inform the parents of the auction, at the event etc
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Grade Level Ambassador - Kinder Signed Up: 1 / 1

The Huff auction and party is our biggest fundraising and also community event. It is a great way to meet parents and participate in the school. We need to get the word out to all the parents. We would love parents to spread the word by email and most importantly by word of mouth to other parents and encourage them to come to the auction and also volunteer

Grade Level Ambassador - First Grade Signed Up: 0 / 1

The Huff auction and party is our biggest fundraising and also community event. It is a great way to meet parents and participate in the school. We need to get the word out to all the parents. We would love parents to spread the word by email and most importantly by word of mouth to other parents and encourage them to come to the auction and also volunteer
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Grade Level Ambassadors - Second Grade Signed Up: 1 / 1

The Huff auction and party is our biggest fundraising and also community event. It is a great way to meet parents and participate in the school. We need to get the word out to all the parents. We would love parents to spread the word by email and most importantly by word of mouth to other parents and encourage them to come to the auction and also volunteer

Grade Level Ambassadors - Third Signed Up: 0 / 1

The Huff auction and party is our biggest fundraising and also community event. It is a great way to meet parents and participate in the school. We need to get the word out to all the parents. We would love parents to spread the word by email and most importantly by word of mouth to other parents and encourage them to come to the auction and also volunteer
Sign up

Grade Level Ambassador - Fourth Grade Signed Up: 0 / 1

The Huff auction and party is our biggest fundraising and also community event. It is a great way to meet parents and participate in the school. We need to get the word out to all the parents. We would love parents to spread the word by email and most importantly by word of mouth to other parents and encourage them to come to the auction and also volunteer
Sign up

Grade Level Ambassadors - Fifth Signed Up: 1 / 1

The Huff auction and party is our biggest fundraising and also community event. It is a great way to meet parents and participate in the school. We need to get the word out to all the parents. We would love parents to spread the word by email and most importantly by word of mouth to other parents and encourage them to come to the auction and also volunteer

Huff Diversity Engagement Signed Up: 3 / 4

Huff has a diverse population and we would love to reach out to all parents. If you would be willing to translate materials, talk to ELAC parents or help on event day, we would love your help!
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Committee Member Signed Up: 15 / 20

We have a number of small and big things that come up. If you aren't sure but would like to just stay in the loop and sign up for things that randomly come, up or just learn for the future, let us know
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Party list ( after auction) Signed Up: 2 / 2

The auction is over but we need to get back to all the parents with who signed up etc. Exporting it from the software and send emails.

Auction tax letters Signed Up: 1 / 2

We need some help in Jan to prepare tax letters to donors and mail them out.
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Volunteer Coordinator Signed Up: 2 / 2

The auction takes a large number of volunteers and we could use some help with creating the volunteer lists and coordinating volunteers