Sign-Up - 2017 Joaquin Miller Auction Volunteer
Scottish Rite (1547 Lakeside Drive, Oakland CA 94612)

Our biggest fundraiser of the year, the JM Auction, will be Saturday, November 4th, 2017 at the Scottish Rite.  The funds raised from this event help to pay for critical activities for our students, including computer lab, physical education, library, arts enrichment, teaching assistants, field trips, living history days, and even the simple items we take for granted like classroom supplies.  It takes a village to create a successful event and everyone has the opportunity to help! Included in this sign up are jobs of varying duration and occurring before, during and after the event, so whatever you can contribute will be a great help! 

Also, if you have any friends or family that may be interested in helping, please email me their contact information and or send them,

 Joaquin Miller's Auction Volunteer Sign Up Link:

 https://www.konstella.com/cd/uWdDU0

For partner schools, please have your volunteers indicate their school name in the notes section after their name.

Learn more about the event (tickets, donations, check out our Art Blog and Instagram) here - https://www.joaquinmillerauction.com/

 

Thank you! 

 


Jobs

HIGH NEED - Golden Lottery Ticket Sales Signed Up: 1 / 2

Sell Golden Lottery tickets on campus (e.g. before and after school and at school events) and the night of the gala. The winner of the Golden Lottery ticket will be selected the night of the auction and have their choice of one of the wonderful live auction offerings.
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HIGH NEED - Auction Games (Prep/Props/Planning) Signed Up: 2 / 2

These volunteers will assist the Gala Chairs in gathering materials needed for the games that are played at the auction.

HIGH NEED - Auction Catalog Creator Signed Up: 1 / 1

This individual will work with the Gala Chairs to create an online catalog of all silent auction items as well as the schedule for the event, games and special thanks. Experience with Adobe InDesign requested but not required.

Wine Pick-Up and Deliveries Signed Up: 3 / 3

Need trucks/cars to pick up wine from someone's house and bring it to the gala site. Help set up wine room once there. Time updated to 11:30-1

Auction and Gala Set-up 12:00 to 3:00 at Scottish Rite Signed Up: 17 / 20

Assist with set up of silent auction tables, sign up boards, class contribution tables, decorations.
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Volunteers Assistant Shift 1 Signed Up: 1 / 1

Assist the Volunteer Coordinator in greeting, training and escorting volunteers to their assignments.

Check-in tables, 5:30-7:00 Signed Up: 4 / 4

Greet the guests, provide name tags & paddles, and assists with credit card registrations.

Game Assistance, 5:30-6:30 Signed Up: 6 / 7

Be our Game Spotter, take bid numbers, help parents play one of our fun games, give prizes, sell Heads or Tails tickets. Shifts are about 1 hour each.
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Games Assistance, 6:30-7:30 Signed Up: 7 / 7

Be our Game Spotter, take bid numbers, help parents play one of our fun games, give prizes, sell Heads or Tails tickets. Shifts are about 1 hour each.

Whiskey Bar Assistant, 5:30-7:30 Signed Up: 3 / 3

Have fun manning the Whiskey Bar by manning the bar, and sharing the history behind each Whisky bottle.

Jewelry Table Assistant, 5:30-7:30 Signed Up: 3 / 3

Showcase the lovely jewlery pieces, mingle and have fun getting the highest bidder! At the end of the silent auction, take photograph of bid sheets, collect the jewelry, and distribute to the winners.

Ticket Booth Shift #1, 5:00-6:00 Signed Up: 1 / 1

Come sell drink tickets for those lovely beverages.

Ticket Booth Shift #2, 5:30-6:30 Signed Up: 2 / 2

Come sell drink tickets for those lovely beverages.

Ticket Booth Shift #3, 6:30-7:30 Signed Up: 2 / 2

Come sell drink tickets for those lovely beverages.

Ticket Booth Shift #4, 7:30-8:30 Signed Up: 2 / 2

Come sell drink tickets for those lovely beverages.

Ticket Booth Shift #6, 9:30-10:30 Signed Up: 2 / 2

Come sell drink tickets for those lovely beverages and late night snacks.

Raffle Shift #1, 5:30-6:30 Signed Up: 1 / 1

Sell any remaining Golden Lottery Tickets. Great way to mix and mingle with guests!

Raffle Shift #2, 6:30-7:30 Signed Up: 1 / 1

Sell any remaining Golden Lottery Tickets during event. Great way to mix and mingle with guests!

Computer DataEntry/BizOps Command Center 7:30-10:30 Signed Up: 4 / 4

Help Biz Ops Command Center enter winners' information.

Volunteer Assistant Shift 2 Signed Up: 1 / 1

Assist the Volunteer Coordinator in greeting, training and escorting volunteers to their assignments.

Silent Auction Bagging, 7:15-8:15 Signed Up: 4 / 4

Close out the silent auction items. Collect, photocopy bid sheets, and delivery to Biz Ops.

Wine boxing 7:45-8:30 Signed Up: 2 / 3

Package up wine baskets in to wine carriers, label with winning bid number, move to check-out area.
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Dessert Table Assistant Signed Up: 3 / 3

Assist with the set up of dessert table display, serving of delicious desserts, and clean up of dessert table.

Live Auction Spotters/Recorders, 8:00-9:00 Signed Up: 5 / 6

Most exciting piece of the night--- help the Auctioneer during the Live Auction with pointing out the lucky winners, recording those lovely winners, & communicating the bid numbers to Biz Ops Command Center. This is a very important job and requires many eyes on the floor to insure that bid numbers are recorded properly.
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Live Auction Spotter/Ringman, 8:00-9:00 Signed Up: 1 / 2

Observe the crowd and work with bidders and potential bidders, and then pass that information to the benefit auctioneer through designated voice or hand signals. A ringman’s job is not to just spot bids, but to solicit bids without being confrontational or offensive.
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Live Auction Auctioneer Spotters, 8:00-9:00 Signed Up: 1 / 2

Most exciting piece of the night--- help the Auctioneer during the Live Auction with pointing out the lucky winners. Spotters stand in the room and make sure auctioneer can see everyone raising their paddles.
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Live Auction Auctioneer Clerks, 8:00-9:00 Signed Up: 1 / 2

Clerks stand on each side of auctioneer with their own clipboard & sheet with simple spreadsheet with auction # 1, 2, 3 , what it is and only listen to auctioneer for item, how much $ and bidder number. This is a very important job and requires your full attention.
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Live Auction Auctioneer Runners, 8:00-9:00 Signed Up: 0 / 2

Assist the auctioneer and clerks as needed, by taking the sheets from the clerks to the check out as it goes. Getting someone if assistance is needed - tech, water, etc. At the end, collect bidding paddles and deliver to Biz Ops Command Center.
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Live Auction Video Recorder, 8:00-9:00 Signed Up: 0 / 4

In charge of recording the live auction, and Raise Your Paddle with recording device.
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Snack Booth, 10:00-11:00 Signed Up: 1 / 2

Come sell those lovely beverages and late night snacks.
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Check-out Assistance, 10:00-11:00 Signed Up: 2 / 3

Very easy job --- assist with handing out winner's bags of lucky items, beverage, and late night snack sales.
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Data Entry for Wine Signed Up: 2 / 2

All donated wine needs to be logged in to Maestro. This is a job that can be done off hours and whenever available. Requires training in Maestro.

Clean-up Crew Signed Up: 4 / 8

Very easy job --- help clean up at the end of the event with a glass of wine. It usually gets done quickly.
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I would be interested in volunteering for another school's auction in the Spring. Signed Up: 7 / 15

Join our partner school's on the night of their auctions. A great way to help our community, reciprocate those who helped us, and have a fun night!
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