WE NEED VOLUNTEERS ***LDV***
Fri, Mar 29 6:00pm - Sun, Mar 31 2:00am
La Scuola
1 day before

LaScuola Community:

 

La Dolce Vita is just under four weeks away. Knowing that we all have insanely busy lives, we thought we’d give you almost a whole month of lead time to figure out a way to volunteer. This is a huge event that takes a lot of people’s help to guarantee its success. There are many ways to give your time, and most tasks can be split between a few people. YOU DON’T HAVE TO ATTEND THE GALA TO VOLUNTEER, in fact, this is a great opportunity for those who aren’t planning on attending to come and support our school. I have provided details, and in most cases, time expectations for each position (some jobs will not take as long as we’ve allotted).  As we all know, every family is expected to give 40 volunteer hours for the school year- this is a great chance to fulfill your hours. You and your spouse can even volunteer together and get double hours! Below are all of the jobs that we could think of, running through clean up the night of the event – it is pretty comprehensive, so take a good long look, I’m sure you can find something you are able to do!

 

We appreciate all those who are willing to volunteer, as we recognize how very valuable all of our time is.

 

Thank you,

 

Jaimie VanPernis and the LDV Committee


Jobs

Co-Volunteer Coordinator for the Event Night Signed Up: 1 / 1

Sat, Mar 30 4:30pm-11:55pm
Check in and manage volunteers at the event, make sure they know where they need to be and who the leads are. This would be perfect for someone who may not otherwise attend LDV. FYI -- we will need you onsite at LDV until 12:30am!!

Solicitation Help Signed Up: 4 / 4

Sat, Mar 30-11:55pm
Contacting businesses to donate auction items - or reacquainting with businesses who have donated in the past to secure donations. This role is one you can do on your own time for 1-2 hours per week and would be finished (barring a few exceptions) by Mar 20. You will receive templates and sponsor materials from the LDV committee.

Pickups/Deliveries of Auction Items Signed Up: 1 / 1

Sat, Mar 30-11:55pm
Looking for someone who can drive to various Bay Area locations to pick up gala/auction items. Needs a car and daytime availability. Various days and times to be determined prior to event day.

Live Auction Presentation Signed Up: 1 / 1

Sat, Mar 30-11:55pm
Are you a PowerPoint or Google Slides master or just a stifled artist? We need 10-12 slides for the Live Auction packages displayed during dinner. If you are proficient on PowerPoint (or Google Slides) and have an eye for fonts and presenting information, you can do this role. (Hours: your own time, 6-8 hours prior to the event. Must complete by 3/28)

Centerpieces Creation Signed Up: 4 / 4

Fri, Mar 29 6:00pm-9:00pm
Help create floral centerpieces for all dinner tables the night before the gala at Andrea Palomera’s house, the centerpiece lead.

Loading Auction Items at Mission Campus Signed Up: 2 / 2

Sat, Mar 30 9:00am-12:30pm
Load items from storage into truck at Mission Campus. Must be able to lift 30 lbs+

Unloading Auction Items at Westfield Signed Up: 2 / 2

Sat, Mar 30 11:00am-3:00pm
Bring auction items from trucks on loading dock into venue. Must be able to lift 30 lbs+

Set up: Auction, Projects and Count-me-ins Signed Up: 2 / 3

Sat, Mar 30 12:45pm-4:00pm
Set up display of Auction items, Student Projects, and Count-me-ins at venue.
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Set up: Giving Tree Signed Up: 1 / 1

Sat, Mar 30 12:45pm-4:00pm
Help set up and hang cards on the Giving Trees (teacher wish lists) at venue.

Set Up: Programs and Bid Paddles Signed Up: 2 / 2

Sat, Mar 30 12:45pm-3:00pm
Help set programs on chairs and bid paddles in center of tables at venue.

Set Up: Dining Tables/Centerpieces Signed Up: 2 / 2

Sat, Mar 30 12:30pm-2:30pm
Help set up centerpieces and décor on dining tables after tables and linens have been put in place by caterers.

Reception Registration Signed Up: 4 / 5

Sat, Mar 30 4:45pm-7:45pm
Greet and check in guests at Gala, let them know what table they’re assigned to and where everything is.
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Coat Check: early shift Signed Up: 2 / 2

Sat, Mar 30 5:15pm-8:45pm
Work the coat check room for the early shift of the event.

Coat Check: late shift Signed Up: 0 / 2

Sat, Mar 30 8:30pm-11:55pm
Work the coat check room for the later shift of the event. FYI -- We will need to have the late coat check volunteers stay until 12:30a.m.
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Student Pictures Signed Up: 0 / 1

Sat, Mar 30 4:45pm-8:45pm
Staff the student pictures table, then help transition framed photos for checkout following the auction.
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Silent Auction/Art Projects Signed Up: 1 / 1

Sat, Mar 30 4:45pm-8:45pm
Staff Silent Auction/Art Project areas in Dome, then help transition items for checkout.

Help with the Kids Music Ensemble Signed Up: 2 / 2

Sat, Mar 30 5:30pm-8:30pm
Meet 6th/7th grade students in music ensemble at venue, help with attaching boutonnieres, direct them to the main room for performance.

Seating Signed Up: 4 / 4

Sat, Mar 30 6:45pm-8:00pm
Usher guests from the reception to the dining room, or helping them find their seats in the dining room using the seating map.

Live Auction Spotters Signed Up: 3 / 10

Sat, Mar 30 7:15pm-9:30pm
Stand up and call out bids as they come in during the live auction. This is the perfect job for the loudest and most lively attendee at each table.
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Checkout Signed Up: 3 / 5

Sat, Mar 30 9:00pm-11:55pm
Check out guests’ purchases following the auction. FYI: This position actually goes until 12:30a.m.
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Clean Up Signed Up: 0 / 2

Sun, Mar 31 12:30am-2:00am
Pack up bar, auction items, and student photos immediately after the event. FYI -- This job is for immediately after the gala ends.
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Day-of Event Back-up – Set up Signed Up: 0 / 3

Sat, Mar 30 10:00am-4:00pm
Open to filling in to help set up the event in whatever capacity is needed the day of the event. Ok with getting a “we need you now” call the morning of the gala.
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Day-of Event Back-up – Event help Signed Up: 0 / 3

Sat, Mar 30 5:30pm-11:55pm
Open to filling in during the gala in whatever capacity is needed. Shift will be no longer than 3 hours. Event attendees or non-attendees welcome. Ok with getting a call Saturday night (3/30) at the start of the gala if we’re in need of your help. FYI: This job actually lasts until 12:30a.m.
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closing out silent auction Signed Up: 0 / 2

Sat, Mar 30 7:30pm-8:30pm
transitioning silent auction, count-me-ins and student photos out of dome and into reception area
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