Peacemakers Board (Officers, Parent Reps, Staff Reps + Communications, Membership, and Volunteer Chairs)
Coordinate PTA operations throughout the school year.
Number of Chairs: 1-2
Meetings:
- Peacemaker Executive Board meets Monthly (Officers + parent and teacher reps)
- Peacemaker Committee Leads are invited to the Monthy Board meeting when they have support needs or to advise on the work of the Peacemakers
- Peacemaker General Membership Meeting is three times a year (October, February, and May)
- PTA Committees meet on an as-needed basis, advise the board, and make requests as needed.
General roles:
Executive Board (Officers to Elected Positions)
- President
- Vice/Co-President
- Secretary
- Treasurer
- Parliamentarian
- Maplewood Principal
General Board Members:
- Communications Chairs
- Membership Chairs
- Advocacy Chair
- Volunteer Coordinators
- Parent Representatives for Grade Levels
- Staff Representatives (Teachers, Staff, Principal)
- Committee Chairs and Leads
Positions (9/15 filled)
PTA President Signed Up: 2 / 2"Attend Yearly PTA Convention
Lead all PTA general (Oct, Feb, May) and Board meetings
Create agenda and facilitate PTA meetings (Oct, Feb, May)
Manage overall objectives and strategies of PTA
Act as liaison between parents and principal/staff
Recruit and oversee PTA Committee Chairs
Speak at Back to School Night (September) and other events
Help execute activities as needed"
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PTA Co-President Signed Up: 1 / 1"Attend yearly PTA Convention
Attend PTA general meetings and board meetings
Support the President by assisting to make sure the PTA is successful
Attend all PTA general and Board meetings, ensuring all who are present act within Bylaws, and within some approximation of parliamentary procedure
Conduct meeting if President cannot attend
Attend monthly CAC meetings or have a designated rep attend
Assist in recruitment and oversee PTA Committee Chairs"
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Secretary Signed Up: 3 / 3"Attend yearly PTA Convention (optional)
Attend PTA general meetings and board meetings
Take minutes at PTA meetings, and post in MM Google Drive folder
Email copy of minutes to Board members so they can be approved by the membership
Count a rising vote when requested by the presiding officer
Ensure Board members are reminded of meetings each month
Assist with copies for Wednesday folder events
Have on hand for reference at each meeting the following: bylaws and standing rules; agenda and minutes; copies of treasurer's reports; approved budget; list of: membership and committees and their members; yearly calendar"
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Treasurer Signed Up: 1 / 2"Attend Yearly PTA Convention
Attend PTA general meetings and board meetings
Prepare the annual tax return
Inform committees of budgeted funds
Pay bills and reimbursements as required
Oversee ongoing PTA finances
Ensure adherence to approved PTA budget
Prepare and present budget report for each PTA meeting
Prepare and present year-end report
Advise in the development of future budget"
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Communications Chair Signed Up: 1 / 2"Attend PTA general meetings and board meetings
Coordinate communication schedule for events and projects throughout the year
Write messages for communication and pushes to the appropriate channels for distribution (social media, newsletter, school-wide texts and emails) as needed
Assist PTA Presidents on board communication as needed"
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Advocacy Chair Signed Up: 1 / 1Help keep the campus in the know about any upcoming advocacy or election related topics and issues they should be aware of, weigh in on, or take action on.
Read 3-5 advocacy-related lists serve emails per week, synthesize and distill down to the top 3 things Maplewood families need to know for this week about advocacy... For example: one thing to know, one thing to explore/learn about, and one thing to take action on.
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Membership Chair Signed Up: 1 / 2"Coordinate membership effort at Back to School Night or other beginning-of-year event
Coordinate volunteers to gather new student information
Ensure Konstella data is updated at the beginning of the year"
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Volunteer Coordinator Signed Up: 1 / 1"Assist Chairs of committees and board members with volunteer recruitment.
Creat volunteer signups in Konstella as needed
Assist with or delegate day-of volunteer coordination (check-in booth)
Manage end-of-year “Volunteer of the Year” award and appreciation event"
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PreK thru First Grade Parent Representative Signed Up: 1 / 1"Attend PTA general meetings and board meetings
Vote on PTA issues (Executive Board elections, fundraisers, etc.)
Help coordinate family engagement activities for your grade level."
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2nd & 3rd Grades Parent Representative Signed Up: 0 / 1"Attend PTA general meetings and board meetings
Vote on PTA issues (Executive Board elections, fundraisers, etc.)
Help coordinate family engagement activities for your grade level."
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4th & 5th Grade Parent Representative Signed Up: 0 / 1"Attend PTA general meetings and board meetings
Vote on PTA issues (Executive Board elections, fundraisers, etc.)
Help coordinate family engagement activities for your grade level."
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SPED Parent Representative Signed Up: 0 / 1"Attend PTA general meetings and board meetings
Vote on PTA issues (Executive Board elections, fundraisers, etc.)
Help coordinate family engagement activities for your grade level."
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Sign up |
Parlimentarian Signed Up: 1 / 1"Attend PTA general meetings and board meetings
Ensure quorum is met when voting occurs
Ensure board is adhering to bylaws
Assist board in other ways as needed
Manage time allocated for agenda items to ensure voting on all issues
Submit any changes to Standing Rules and Bylaws to TXPTA when requested."
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Teacher Representatives Signed Up: 2 / 2 |
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Principal Signed Up: 1 / 1 |