MVSA Board Election on Tuesday 5/14, Location: Library
Mon, May 13 10:45am
Mission Valley Elementary School

Dear Mission Valley Parents,

MVSA Board Elections will be held for below open positions at library at 7PM on May 14, 2019:

  1. President
  2. Vice President
  3. Co- Treasurers (2 Positions Available)
  4. Secretary 

You're all welcome to join this meeting and please let us know if there're any questions.

Thanks,

MVSA Board 2018-19 _________________________________________________________________________________________________________

Duties of Elected Officers

MVSA President:

  1. to see that the By-laws of the MVSA are adhered to and enforced, and to report any infractions thereof to the Board of Directors
  2. to cause meetings to be called as provided hereinafter, and to preside all regular and special meetings of the MVSA, the Board of Directors, and the Executive Board
  3. to sign all documents and contracts requiring the President’s signature, including orders upon the Treasury
  4. to appoint all special committees, subject to the approval of the Board of Directors
  5. to render a report on the activities and status of the MVSA to the Annual Meeting thereof, together with any recommendations for the MVSA’s future conduct
  6. to represent the MVSA at all functions, meetings, or business and social affairs
  7. to be a liaison between MVSA and the Principal of Mission Valley School
  8. to perform all other duties usually incident to the office or assigned by the Board of Directors.

Vice-President:

  1. in the absence of the President, to act in place and stead for the transaction of any and all business at any meeting of the MVSA, the Board of Directors, or the Executive Board
  2. to sign all documents and contracts requiring the Vice-President’s signature, and in the absence of the President, to sign documents and contracts requiring the President’s signature, including orders upon the treasury
  3. in the event of vacancy of the President’s office or disability of the President, to assume the duties of the President until the end of their term of office (or the disability, if shorter)
  4. to organize and manage the annual membership drive, including the maintenance of the membership list
  5. to coordinate the parent volunteers with the individual committees and ensuring each committee has a willing, qualified chairperson
  6. to perform all other duties usually incident to the office or assigned by the Board of Directors.
  7. if the vice-president office is being shared by two people, the elected persons will work together in regards to the responsibilities listed in Article VII, Section 3, a-f.

Secretary:

  1. in the absence of the President and Vice-President, to act in their place and stead for the transaction of any and all business at any meeting of the MVSA, the Board of Directors or the Executive Board
  2. in the event of vacancy or disability of the offices of the President and Vice President(s), to assume the duties of the President until the end of the term of their term of office (or the disability, if shorter)
  3. to keep the minutes of all meetings and a written record of all MVSA activities
  4. to attend to all correspondence of the MVSA, filing with the Recording Secretary copies of any communications of a business or legal nature
  5. to perform all other duties usually incident to the office or assigned by the Board of Directors.

Co-Treasurer Duties Breakdown:

Co-Treasurer A:

  1. to render a full and complete monthly statement of all accounts and financial affairs of the MVSA to the Board of Directors and to the MVSA when requested by the Board of Directors
  2. to render a financial report to the MVSA at the Annual Meeting thereof
  3. to cause to be timely filed such returns or other forms as may legally be required by the California Franchise Tax Board and /or the United States Internal Revenue Service and/or other body that may legally require financial information from the MVSA, and to maintain copies of the same for the period defined by the relevant Statute(s) of Limitations

 Co-Treasurer B:

  1. to collect bills from MVSA mail and pay out and issue reimbursement any district/office/teacher/volunteer expenses according to budget
  2. to make deposit of all donations and manage company match information requests from corporations
  3. to record financial activities into MVSA’s financial system
  4. to handle day to day banking and arrange purchase of teacher gift cards and distribute to staff