Welcome, Committee Chairs!

Thank you for volunteering to serve as a Committee Chair this year!
We appreciate your time and talent!

Committee Chair Checklists: Attached is a Word template and an example of an existing committee checklist. As you plan/coordinate things, please jot down your notes/info (especially if they're time sensitive, i.e. something needs to be ordered two months ahead of time, or in the summer, etc). Feel free to jot down as much as you go along in your committee (contacts, info, places, time spans, etc). Email completed form to info@orspto.com in June (or at the end of the event) so we can upload/save to ORSPTO Drive.

Cash Box Request: Submit Cash Box request to treasurer at least two weeks in advance. PDF files for a Cash Box Request and a Cash Box Receipt for Deposit can be found under the "Files & Links" section on Konstella.

Facilities Request: The Board of Education will permit community use of the school facilities under the conditions permitted by law (N.J.S.A. 18:20-34). Such usage will normally be approved when it does not interfere with the educational or maintenance programs of the district. Priority shall be given to those requests received within the deadlines set forth on the facilities application. Priority shall also be given to organizations with a majority of Point Pleasant residents participating. The school facilities will be made available, without charge for meetings and fundraising activities of the various PTO's and Booster Clubs of the district. For more information, visit: Use of School Facilities Policy. Complete Facilities Request Google Form with all facilities request information/materials two weeks prior to event/fundraiser. Any additional files can be sent to info@orspto.com.

Logo Files: ORSPTO logo files can be found under the "Files & Links" section on Konstella. When applying logo, please make sure you're using the correct format and style. There is the general ORSPTO logo, Sponsored by ORSPTO logo, and ORSPTO Thank You for Support logo.

Marketing/Communications: Coordinate promotion/flyer with ORSPTO Correspondence Secretary (past flyers in committee’s shared Google Drive folder). Once flyer is completed, submit to ORSPTO Board for approval. Once board approves, coordinate with school office staff immediately regarding distribution (they duplicate and distribute all flyers for the ORSPTO).

Raffle License: Apply for gaming license at least a month in advance of event, one per raffle (e.g. 50/50 and gift auction). Fees (total determined after event but need $20 per application when submitting—NJ State requires one per raffle and Point Pleasant Boro requires on per raffle = $40).  You will need four originals of each (all notarized—there is a notary at Boro office when you submit). Typically takes two weeks to receive response. Copy of Gaming License in committee’s can be found under the "Files & Links" section on Konstella.

Legalized Games of Chance Control Commission Applications
License Fees
Application for Raffle License

Reimbursement Request: Coordinate purchases (ORSPTO Costco, Visa or get reimbursed). Reimbursement Request Form can be found under the "Files & Links" section on Konstella.

Solicitation/Sponsorship: Word templates for an event/fundraiser solicitation letter and sponsorship thank you letter that you can customize for an event/fundraiser can be found under the "Files & Links" section on Konstella. A list of sponsors who have donated to our organization in previous years can also be found under the "Files & Links" section on Konstella..

Stationery: Word templates for our PTO letterhead to use for both school and business purposes can be found under the "Files & Links" section on Konstella. There are also templates for labels and thank you notes.

Tax Exempt File: The tax exempt file for our PTO to use for event/fundraising purchases can be found under the "Files & Links" section on Konstella.