Oliveira PTA Board

Please see the position descriptions. Key Role means that the PTA cannot exist without the position.


Positions (8/10 filled)

President Signed Up: 1 / 1

Key Role – President Oversees and coordinates the work of an executive board to run a PTA effectively Presides at PTA board and association meetings Serves as the official contact, communicator and representative of a PTA Designated as an authorized signer for PTA checks, contracts and authorizations for payment Serves as ex-officio member of all committees except the nominating committee Works with other PTA leaders to connect families, school and community to support student success

Secretary Signed Up: 1 / 1

Key Role – Secretary Takes minutes at board and association meetings Co-signs formal papers with president: authorizations for payment, resolutions and formal letters Handles PTA correspondence as directed by the president Maintains and preserves PTA records and important documents to pass on at the end of the term

Treasurer Signed Up: 1 / 1

Key Role – Treasurer Maintains permanent records to track unit funds and financial transactions Chairs budget committee and prepares annual budget for adoption by the association Pays all PTA bills as authorized by board or association Prepares reports for every board and association meeting and an annual financial report Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

Membership VP Signed Up: 1 / 1

The PTA membership chairman/vice president works with the membership committee to plan the annual membership campaign. The membership chairman/vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, collecting dues, and distributing membership cards.

Fundraising Chair Signed Up: 1 / 1

PTA fundraising activities are carried out by a committee whose chairman is an appointed or elected member of the executive board. The committee may include the treasurer, the publicity chairman, the room representative coordinator, the principal, a faculty member, the president (ex officio) and others appointed by the president. PTA fundraising activities are carried out by a committee whose chairman is an appointed or elected member of the executive board. The committee may include the treasurer, the publicity chairman, the room representative coordinator, the principal, a faculty member, the president (ex officio) and others appointed by the president.

Parliamentarian Signed Up: 0 / 1

Provide the members and the executive board with training on simple parliamentary procedures; how to state a motion, rules of debate, quorums. Assist the president in meeting preparation, when requested. Advise presiding officer, when requested, on questions of parliamentary procedure. Parliamentarians do not “rule.” Only the chair has the power to rule on a question of order. If the parliamentarian has expressed an opinion at the request of the chair, the chair must still make the ruling. Assist the presiding officer by keeping track of the order of those wishing to speak, motions, amendments, voting, etc., during meetings. Encourage attendance at trainings on parliamentary procedures and/or bylaw workshops when offered by the California State PTA, district PTA or council (if in council).
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Communication Signed Up: 2 / 2

See full description here: http://toolkit.capta.org/job-descriptions/job-description-for-communications/

Auditor Signed Up: 1 / 1

Key Role – Auditor Audits the books and financial records of a PTA to determine their accuracy Presents written reports on audits to the board and the association for adoption Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

Movie Night Coordinating Chair Signed Up: 1 / 1

Movie Night Coordinator(s) will set up and clean up Friday movie night events at Oliveira.

Historian Signed Up: 0 / 1

Captures, assembles and preserves record of activities and achievements of a PTA Collects volunteer hours for PTA meetings and events Completes and submits the PTA Unit-Annual Historian Report to Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever For more details, please see: http://toolkit.capta.org/job-descriptions/historian/ Copies for minutes, procedure book and, if applicable, president’s memory book Displays or presents brief overview of PTA year at meeting near the end of the school year
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