PTA Board

PTA Board and Leadership Teams

Positions (13/16 filled)

President Signed Up: 1 / 1

Oversees and coordinates the work of an executive board to run a PTA effectively Presides at PTA board and association meetings Serves as the official contact, communicator and representative of a PTA Designated as an authorized signer for PTA checks, contracts and authorizations for payment Serves as ex-officio member of all committees except the nominating committee Works with other PTA leaders to connect families, school and community to support student success

Secretary Signed Up: 1 / 1

Takes minutes at board and association meetings Co-signs formal papers with president: authorizations for payment, resolutions and formal letters Handles PTA correspondence as directed by the president Maintains and preserves PTA records and important documents to pass on at the end of the term

VP Membership Signed Up: 1 / 1

The membership chairman/vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, collecting dues, and distributing membership cards.

VP of Fundraising Signed Up: 1 / 1

Works with a committee, appointed by the president, to plan and organize fundraising activities Focuses on raising the amount of funds needed to meet the unit’s budget Presents reports on proposed fundraising activities at board and association meetings for approval

Treasurer Signed Up: 1 / 1

Maintains permanent records to track unit funds and financial transactions Chairs budget committee and prepares annual budget for adoption by the association Pays all PTA bills as authorized by board or association Prepares reports for every board and association meeting and an annual financial report Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

Historian Signed Up: 1 / 1

Captures, assembles and preserves record of activities and achievements of a PTA Completes and submits the PTA Unit-Annual Historian Report to council/district PTA Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever Displays or presents brief overview of PTA year at meeting near the end of the school year

Auditor Signed Up: 0 / 1

Audits the books and financial records of a PTA to determine their accuracy Presents written reports on audits to the board and the association for adoption Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws
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Financial Secretary Signed Up: 1 / 1

Works closely with the treasurer and other financial officers in handling PTA funds Keeps a record of all PTA funds collected, deposited and disbursed Prepares monthly and annual financial reports

Parliamentarian Signed Up: 1 / 1

Assists the president to manage meetings and advises on parliamentary procedure Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years Arranges nominating committee’s first meeting, providing information on nomination and election process

Communications Chair Signed Up: 1 / 1

Review PTA calendar of events. Schedule website, social media updates, event promotion and publicity around these dates.

Yearbook Chair Signed Up: 1 / 1

The Yearbook Chair oversee the yearbook operation which includes but is not limited to tracking yearbook orders, issuing receipts for all monies received and keeping accurate and up-to-date records; recruiting and coordinating with photographers throughout the year for all school events and activities. Works closely with the yearbook publisher.

Room Parent Coordinator Signed Up: 0 / 1

Promotes and coordinates room parents for each Oliveira classroom, to provide support to classroom teachers and facilitate communications throughout the school. Will work with Communication and Hospitality Team on teacher and staff appreciation.
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Volunteer Coordinator Signed Up: 0 / 1

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Boxtop Coordinator Signed Up: 1 / 1

Collect, count, and send Boxtops for Oliveira.

Movie Night Lead Signed Up: 1 / 1

Teachers Representative Signed Up: 1 / 1

Teachers Representative is a teacher at Oliveira Elementary.