The PTA is seeking a dedicated individual to step into the role of Treasurer as our current Treasurer is relocating at the end of the school year. This is a fantastic opportunity to actively contribute to our school community.

Please see below for a job description and reach out to us as soon as possible. We are hoping to fill this important position ASAP for the upcoming school year.

The Treasurer is one of the three required PTA officers. The primary duties of the Treasurer are:

• Keep accurate financial records of all PTA gross income, receipts and disbursements using QuickBooks. Complete all journal entries required to accurately reflect the financial position of the PTA.
• Prepare the budget for review by the Board and adoption by the membership. • Reconcile bank and PayPal statements monthly.
• Write checks for all PTA sponsored reimbursements and bills.
• Initiate Paypal transfers.
• Maintain continuous and direct communication with the President regarding finances. Advise board members, volunteer leads and event chairs of the status of the treasury and their individual budgets.
• Help enforce policy of cash handling procedures of all fundraising events with assistance from the Financial Secretary and event chairs.
• Secure two signatures on all checks.
• Prepare financial reports for monthly PTA meetings.
• Assist with preparation for semi-annual audits completed by the PTA Auditor.
• Remit to San Jose Unified Council and San Jose Unified Council PTA required reports, payments and dues.
• Enforce Risk Management Compliance, coordinate with insurance broker when necessary.
• Attend PTA meetings and PTA board meetings.
• Prepare annual financial report.
• Coordinate filing of 990 tax return with outside tax professional.
• Special skills: Knowledge of QuickBooks and Excel helpful.